PTO Accrual Calculator
Calculate paid time off accrual by pay period, hour worked, or annual grant, plus the dollar value of PTO liability.
Enter PTO Policy Details
Assumes one PTO day equals 8 hours and converts salary to hourly rate using annual salary divided by 2,080. State paid leave, payout, carryover, and accrual cap rules vary.
How This Calculator Works
This PTO accrual calculator estimates how much paid time off an employee earns under common employer policies. It converts annual PTO days into hours, then spreads those hours by pay period, hour worked, or annual grant.
For hourly accrual policies, the calculator estimates PTO hours earned per hour worked using expected weekly hours. For salaried employees, it converts annual salary to an hourly rate by dividing by 2,080 hours.
The dollar value of PTO helps employers understand paid leave liability. If employees can carry over or cash out unused PTO, that liability can become a meaningful balance sheet and cash-flow issue.
Frequently Asked Questions
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Last updated: June 2026. This calculator is for planning purposes only and does not constitute tax, legal, payroll, HR, or accounting advice.